Blanket Purchase Agreement Checklist

A GSA Schedule BPA is an agreement entered into by a state buyer with a Schedule contractor to meet repetitive needs for supplies or services (FAR 8.405-3). BPAs make it easier for the contractor and buyer to meet recurring needs, taking into account the specific needs of the customer, while taking advantage of the buyer`s full purchasing power by using quantity discounts, saving administrative time and reducing paperwork. BPAs are beneficial for: multiple BBPAs should not exceed five years, but can do so to meet program requirements (FAR 8.405-3(d)(1)). BPAs can be one or more prices. Multiple distinctions are preferred. When a buyer establishes an EPS against a GSA-Schedule contract, orders placed under BPA meet the requirements of the Competition in Contracting Act of 1984 (CICA) for full and open competition, if the GSA-Schedule BPA order procedures are met at 8.405-3(c). A BPA is a simplified method of filling the expected repetitive needs for supplies and services in the open market below the Simplified Acquisition Threshold (SAT). Open market means items that are not available from the required sources of supply, such as.B. GSA schedule contracts described in FAR Part 8.002. Alternatively, procurement activities may take into account socio-economic status when contractors are identified for counterparty or competition for the award of a contract or GAP.

At a minimum, ordering activities, if available, should take into account at least one small business, one small business owned by veterans, one small business owned by persons with disabilities on duty, one small business from HUBZone, one small business owned by women, or one small business disadvantaged contractors (FAR 8.405-5). The procedures laid down in point 8.405-3 must be followed for BPA closures. Market research will provide information on the ability of three or more schedule owners to offer the necessary products and/or services in any of the small business categories mentioned. FAR 8.405-3 favors the implementation of BPAs with several attributions. Once the BPA is defined, each order is put in competition between all BPA holders to ensure that a fair chance is offered to all. A multi-agency BPA is also allowed if the BPA owner identifies the participating agencies and their requirements appreciated when setting up the BPA. Consider the benefits of using GSA Schedules: cost, time and management savings, flexibility, transparency and purchasing control. When establishing a BPA, all the terms of the Schedule contract are paid to the BPA. Buyers cannot modify or modify the terms of the contract, but can also add at the agency level and local conditions that are not contrary to the contractual conditions of the calendar. If there is a question regarding whether additional GSA Schedule BPA terms conflict with the GSA Schedule contract, the buyer should contact the GSA contract manager. `Any contract awarded during the period of validity of this contract and which is not concluded within that period shall be made by the holder within the period indicated in the order. .

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